5 Situations in your Business Where It’s Time to Hire An Air Conditioner


Written by Craig Boyle on 17 Nov 2023

Maintaining a comfortable and productive environment is a reasonable expectation from NSW employers. SafeWork NSW recommends optimum temperatures between 20°C and 26°C for sedentary work. In summer, when temperatures can soar to uncomfortable levels, especially in Western Sydney, an air conditioner becomes essential. This can become challenging when businesses don’t have the budget to purchase or upgrade their existing cooling system. Portable air conditioning hire companies can prove valuable for temporary or long-term cooling needs. So, when’s the right time for a Sydney business to consider hiring an air conditioner? Let’s find out! 

1) Your Existing Cooling System Breaks Down 

No one likes unexpected breakdowns, especially during peak business hours. Unfortunately, this is more common than you think during our summer months, and often, you’ll find most breakdowns on the hottest day. If the temperature inside is excessively hot, employers may be obligated to let staff go home, especially when some become unwell. This can have serious implications on productivity. Many research studies conducted over the years have revealed that increase in temperatures could result in significant productivity losses

Depending on the extent of the breakdown, repair may take days or even weeks – especially if new parts need to be ordered. If your existing air conditioning system breaks down and needs repairs, hiring a portable AC unit can provide temporary relief until the main system is fixed. 

2) Your Air Conditioner Isn’t Keeping You Cool Enough Anymore 

As your business grows, so does the number of employees and equipment in the workplace. This can strain your existing air conditioning system, making it difficult to maintain a comfortable temperature. In such cases, hiring an additional portable air conditioner can help distribute cool air evenly and maintain a comfortable working environment. 

Portable air conditioners for hire in Sydney can be installed in one day, making them a convenient solution for businesses of any size. When additional cooling isn’t required, they can simply be returned to the air conditioner hire company, saving you the cost of purchasing a new unit when it’s only needed temporarily. 

3) Your Business Has Outgrown Your Air Conditioner Capacity

A business can outgrow its current air conditioning capacity in several ways. Firstly, physical expansion, such as adding more office space or expanding the existing space, can quickly overstretch the capacity of the existing AC system. Secondly, introducing new equipment, particularly tech hardware like servers or computers, can significantly raise the room’s temperature, warranting a more robust air conditioning system. It’s a well-known fact that computers generate heat, so adding multiple machines to a room with limited space can heat it significantly. Finally, business operation hours or the local climate changes can contribute to the current AC system’s insufficiency. Evaporative coolers may also be an effective solution in larger areas or dry climates. Knowing the difference between how evaporative coolers work compared to air conditioners can prove useful.

As a result, your current air conditioning unit may be unable to handle the additional workload, leading to high energy bills or even system breakdowns. This creates uncomfortable working conditions and causes potential damage to essential company hardware. In such situations, it becomes necessary to consider supplementing your current air conditioning system to accommodate your burgeoning business needs.

4) You Have A Seasonal Demand In Your Business

​​During peak seasons or special events, businesses may need to hire temporary employees. This sudden increase in the number of people working in the same space can cause discomfort due to a lack of proper cooling. Hiring an air conditioner for seasonal demand provides flexibility, enabling you to match your cooling requirements with business fluctuations. It also reduces capital expenditure, as there’s no need for a significant upfront investment in a new unit. 

Numerous businesses experience seasonal demand fluctuations. For instance, event management companies, particularly those arranging summer festivals, concerts, or weddings, may need to ensure comfortable temperatures for their employees and customers. Similarly, hospitality businesses like hotels and restaurants often see a surge in customers during the warmer months. Retail units, including shopping malls and supermarkets, also face increased footfall in summer, making air conditioning crucial. Hiring a portable air conditioner can ensure that all employees, including the temporary ones, are able to work comfortably. 

5) You Have Temporary Cooling Needs At Your Workplace

Depending on your situation, your requirements may be quite specific. For example, in server rooms, more than one portable air conditioner may be needed in different room areas to keep the computer equipment cool. Similarly, spot cooling or construction site areas may require a combination of cooling solutions like fans, coolers, and air conditioners.

Moving to a new office space or renovating an existing one can disrupt the functioning of your current air conditioning system. Temporary cooling solutions could also be crucial during heatwaves, particularly if your business operates in a region, such as Western Sydney. Permanent solutions may not always be the best solution since heat waves aren’t a constant occurrence. The cost to hire a portable air conditioner is significantly more affordable and can keep your business running smoothly. 


Purchasing a new air conditioning system or repairing an existing one can be costly, especially for small businesses. Hiring a portable commercial air conditioner in Sydney not only provides relief during breakdowns, but it’s also a more cost-effective option in the long run. In addition, it presents a cost-effective, flexible, and efficient solution for businesses. Renting also offers flexibility, allowing businesses to scale up or down their cooling requirements as needed – making it a practical and efficient solution for many businesses looking to cool their space.

Precision Air Rental has been providing portable air conditioners to businesses throughout Sydney for over 10 years. We offer a wide range of portable AC units in various sizes and capacities, making it easier for businesses to find the perfect fit. We have a 100% uptime record and provide fast delivery and installation, ensuring minimal downtime for your business operations. We also provide emergency support, so you can have peace of mind knowing that we’re always available to assist in case of any issues. Give us a call today to find out how we can help!

Craig Boyle

Craig Boyle

Craig is the owner of Precision Air Rental and has been in the air conditioning industry for nearly 10 years. When your building is stifling hot in the middle of summer and you need help cooling it down, Craig and his team will come to the rescue!


Precision Air Rental

Precision Air Rental

Precision Air Rental offers temporary air conditioning products that cater to residential, commercial and industrial properties, and events.
About us

Hire an air conditioner today

    Recent Articles